Event Production Services

Closed August 23, 2024, 10:00 AM

Reference numberRFP 57-24
StatusClosed
SummaryThe City of Clearwater frequently organizes a range of community events annually. Proposals are sought for event production services for our signature events such as Clearwater Celebrates America on July 4th, as well as other community gatherings.

BRIEF DESCRIPTION: The purpose of this Request for Proposals (RFP) is for the City of Clearwater to solicit bids for event production services involving the rental of audio and lighting, complete set-up and breakdown services, and the personnel required to complete the services for its annual signature events, the July 4th holiday, and other community gatherings.

It is recommended that responses are submitted electronically through our bid’s website.

Instructions on how to submit your solicitation documents electronically:

Log onto: https://app.smartsheet.com/b/form/6965ef2e80e84fa6b2426b2a0f226441
Complete online form with “Your Information”
Use the drop-down arrow to select “Project You Are Bidding On”
Drag and drop your files into the “Upload Files Here” box
Once complete, hit “Submit”

NOTE: Once solicitation documents have been submitted, in order to retract the documents, an email from your company must be sent to the address listed under that solicitation on the City’s website. Retractions can only be made on open solicitations.

SOLICITATION: 57-24_Event-Production-Services.pdf(PDF, 292KB)

ADDENDUM: 57-24_Addendum-1_07.31.24_1.pdf(PDF, 46KB)

Exhibit-A-Past-Event-Equipment-1.pdf(PDF, 815KB)

RESPONSE LISTING: 57-24_Response-Listing.pdf(PDF, 10KB)

INTENT TO AWARD: RFP_57-24-Notice-of-Intent-to-Award.pdf(PDF, 131KB)

INTENT TO AWARD - REVISED: RFP_57-24-Notice-of-Intent-to-Award-1.pdf(PDF, 131KB)